How Jobs in Business Central 365 Can Make Campaign’s Financial Management Easier

September 7, 2021 Ken Jacobsen

How Jobs in Business Central 365 Can Make Campaign’s Financial Management Easier

More Effectively Track, Coordinate and Implement Resources

There are well over 1.5 million registered nonprofit organizations in the United States alone, according to data from the Urban Institute. If you happen to work for one of these organizations, you have an idea of the kinds of activities, causes or programs that encourage supporters to make donations. One of the more effective means is by holding events or conducting special projects. Indeed, of the $1 trillion that the nonprofit sector generates annually, a significant chunk of that money derives from special events, be they host road races, galas, dinners, banquets or auctions.

While many factors influence how much attendees donate — several of which are out of your control — maintaining 360-degree visibility into all the aspects and costs of running a special project, capital campaign or event is critical. This is easier said than done, but with the job costing functionality of the project management module within Microsoft Dynamics 365 Business Central, you’ll be able to track all the activities, budgets, expenses and revenues related to projects, campaigns and events.

If you’re unfamiliar with the jobs function in Microsoft Dynamics 365 Business Central, this article will provide you with a broad overview of the module and why some NFPs are finding it to be a particularly effective technology for tracking revenues and expenses for special projects.

 

What is jobs in Microsoft Dynamics 365 Business Central and why do I need it?

Jobs is a tool that allows you to more effectively track, coordinate and implement resources, be they in the form of employees, equipment, money or systems. Resources, by their very nature, are finite and must be managed to ensure nothing is spread too thin. With jobs, you can maintain constant visibility into each project and every aspect of them that your nonprofit is hosting, planning or coordinating — from start to finish as well as in the aftermath when you’re reviewing how it went.

But you can’t really fully appreciate the jobs module and all that it can do without actually using it yourself after being trained in its use. Here at The TM Group, we specialize not only in CRM and ERP system implementations, but also in ensuring that your team understands how to use the Microsoft Dynamics 365 solutions beyond Business Central’s accounting solution and the capabilities it holds.

In the meantime, here are just a few of the ways jobs can make your job as a non-profit executive, manager or volunteer a whole lot easier:

 

Seamlessly manage programs
There are many working parts to putting on an event or rolling out a new program as a nonprofit, but they don’t get off the ground without the sponsors who make it possible. Just as they have obligations to you, you have obligations to them. Jobs allows you to create individualized sponsorship records so you can track things like fund contribution, equipment use or any other aspect relating to your business relationships with sponsors.

Stay on budget
The goal of any special project or fundraising campaign is to raise as much money as possible, but that goal can be negated when you go over budget. In fact, between 2006 and 2016, expenses for nonprofits grew by nearly 31% when including all of their finances beyond events. Jobs allows you to maintain visibility into your ongoing expenses by project and category so you don’t spend more than what is planned in the budget.

Streamline financial reporting and recording
All the program activities and events related to your non-profit have to be reported; it comes with the territory. Jobs in Microsoft Dynamics 365 Business Central makes reporting easy and accurate so you don’t have to worry about compliance when reporting to the board, donors or grantmakers.

 

Bottom line: The jobs module of Microsoft Dynamics 365 Business Central allows you to do your job more efficiently. If you have a project or capital campaign on tap and want it to go as best as it possibly can go, The TM Group may be able to help. We can set up a customized ERP solution that will allow your nonprofit to maximize its charitable efforts on an ongoing basis. Contact us today to learn more.

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